Rare Books and Special Collections Student Employment

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  • Rare Books & Special Collections Student Assistant

    JOB TITLE: Rare Books & Special Collections Student Assistant  

    DEPARTMENT: Rare Books & Special Collections

    LEVEL: 1

    PAY RANGE: $11.00-13.00

    ADDRESS: Boatwright Memorial Library            

    SUPERVISOR: Head of Rare Books & Special Collections

    CONTACT: lkachure@richmond.edu, 804-289-8458

    JOB SUMMARY:

    RBSC student assistants help in the preservation and care of Boatwright Library’s distinctive collections in the Galvin Rare Book Room and Special Collections by working with rare books and historical manuscript materials.  This work may include processing and filing collections, data entry, transcription of historical materials, shelving items, and assisting with research requests.

    ORGANIZATIONAL RELATIONSHIP:

    • Reports to Head of Rare Books and Special Collections

    SPECIFIC DUTIES:

    • Process gift book donations for review and possible retention, and creates bibliographies of donated materials.
    • Provide data entry of collection information and related metadata information.
    • Process collections of historical materials, following guidelines, directions, and best practices in handling items.
    • Help with inventories, shelf reading, identifying preservation concerns, and preparing materials for exhibits.
    • May assist with transcribing historical materials.
    • May provide research assistance as needed for internal and/or external requests.

    QUALIFICATIONS:

    • Accurate, detail oriented with dependable work habits.
    • Excellent customer service and communication skills.
    • Flexible and able to multi-task.
    • Knowledge of MS Word, basic computer skills
    • Works individually with little supervision.
    • Works hours are Monday through Friday between 8:00 a.m. and 5:00 p.m. 

    Classification Criteria:

    SKILLS,  KNOWLEDGE,  COMPLEXITY

    • Computer skills
    • Familiarity with library call numbers and shelving organization
    • Ability to perform moderately complex tasks requiring training
    • Attention to detail and accurate work
    • Ability to be flexible with duties assigned

    DECISION-MAKING, INITIATIVE, ACCOUNTABILITY

    • Moderate to high decision-making ability
    • Moderate to high initiative
    • High accountability in all phases of assigned duties
    • Work is performed within established procedures and policies and under supervision
    • Non-routine problems and decisions referred to supervisor

    INDEPENDENT  RESPONSIBILITY AND JUDGMENT

    The student needs to be able to work independently with a minimum amount of direction and be able to prioritize tasks.  The student needs to exercise good judgment and know when to ask questions of staff before making decisions.

  • Rare Books & Special Collections Student Manager

    JOB TITLE: Rare Books & Special Collections Student Manager

    DEPARTMENT: Rare Books & Special Collections

    LEVEL: 2

    PAY RANGE: $13.00-$15.00

    ADDRESS: Boatwright Memorial Library

    SUPERVISOR: Head of Rare Books & Special Collections

    CONTACT: lkachure@richmond.edu, 804-289-8458

    JOB SUMMARY:

    RBSC student managers assist in the preservation, and care of Boatwright Library’s distinctive collections in the Galvin Rare Book Room and Special Collections, working with rare books and historical manuscript materials.  Such work may include creating processing collections, data entry, metadata and description, transcription of historical materials, shelving items, and assisting with research requests.

    ORGANIZATIONAL RELATIONSHIP:

    • Reports to Head of Rare Books and Special Collections

    SPECIFIC DUTIES:

    • Assist in processing collections and donations
    • Shelve and maintain Galvin Rare Book Room materials, including basic preservation work
    • Assist in locating materials and researching for reference requests
    • Assist in metadata entry, collection data entry, and data transfer
    • Prepare materials for reference, exhibit, tours, and outreach activities
    • Transcribe audio and/or handwritten materials
    • Perform other assigned duties as needed

    QUALIFICATIONS:

    • Previous experience with rare books or archival materials.
    • Accurate, detail oriented with dependable work habits.
    • Excellent communication skills.
    • Flexible and able to multi-task.
    • Knowledge of research process.
    • Knowledge of MS Word, basic computer skills
    • Works individually with little supervision.
    • Work hours are Monday through Friday between 8:00 a.m. and 5:00 p.m.
    • Reading knowledge of German, French, Latin, or Spanish helpful, but not required.

    Classification Criteria: 

    SKILLS,  KNOWLEDGE,  COMPLEXITY 

    • Familiarity with library call numbers and shelving organization
    • Ability to perform moderately complex tasks requiring training
    • Attention to detail and accurate work
    • Ability to be flexible with duties assigned
    • Reliable and punctual

    DECISION-MAKING, INITIATIVE, ACCOUNTABILITY

    • Moderate to high decision-making ability
    • Moderate to high initiative
    • High accountability in all phases of assigned duties
    • Work is performed within established procedures and policies and under supervision
    • Non-routine problems and decisions referred to supervisor 

    INDEPENDENT  RESPONSIBILITY AND JUDGMENT

    The student needs to be able to work independently with a minimum amount of direction and be able to prioritize tasks.  The student needs to exercise good judgment and know when to ask questions of staff before making decisions.